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The Finance Department is located primarily on the third floor, with the Accounts Receivable Personnel located on the first floor, of City Hall at 199 Queen Street in downtown Charlottetown.

This department monitors the overall City operating budget which is in the amount of $39,996,008 along with the Sewer and Water Utility budget in the amount of $8,682,115.

Specific areas of responsibility include all general government billing, payments and computer activities, preparation of financial statements, payroll functions, purchasing, insurance coverage and claims, and banking.

The major activity of this department is to consolidate all financial information and set in place policies and procedures to ensure that the financial report to Council, Committees, Administration, Auditors, Financial Institutions, and the general public is both timely and accurate. In order to obtain maximum value of the tax dollar and to standardize the tendering process, this department is also preparing a Policies and Procedures Manual to be used for all procurement requirements for the City.

The department staff consists of thirteen full-time permanent employees, including a Finance Manager, Senior Finance Clerk, Finance/Purchasing Officer, Project Accountant, MIS Analyst, Purchasing Officer, Finance Clerk, Accounting/Operations Clerk, two Accounts Receivable Clerks, two Accounts Payable Clerks and an Accounting Clerical Clerk.

Accounts Payable
The Accounts Payable section is responsible for making payments on behalf of the City of Charlottetown. As part of the Finance Department, our objective is to provide efficient and innovative business service to support the City's strategy for success. Our focus is to partner with our customers to help them succeed.

Accounts Payable include all amounts due and owing by the City of Charlottetown, except payroll expenses.

All City accounts shall be paid by the negotiated due date, after proper invoice has been submitted and receipt of acceptable materials or services has been verified. Payment of accounts is made on a weekly basis. Accounts Payable cheques shall be mailed directly to the payee. Cheques are mailed weekly.

Invoices should be mailed to:
City of Charlottetown
Accounts Payable
P. O. Box 98
Charlottetown, PE C1A 7K2

Accounts Receivable
The Accounts Receivable section is responsible for general accounts receivable collections and related functions and credit analysis on behalf of the City of Charlottetown.

Accounts Receivable adds value by contributing to the success of the Corporation through system maintenance, timely collection of receivables, minimizing bad debts, and providing prompt and accurate credit-worthiness evaluation.

Payment is due within 30 days from date of mailing invoice.  Interest of 1 1/2% per month will be charged.

Payments should be mailed to:
City of Charlottetown
Accounts Receivable
P.O. Box 98
Charlottetown, PE C1A 7K2

Or payments may be made in person at:
City Hall, First Floor
199 Queen Street
Charlottetown, PEI

You may contact us at (902) 629-4005 for Water and Sewer Billings questions or (902) 629-4111 for other billings including recreation and facility billings.

Accounts Payable Vendor Account Setup with EFT

To register for Electronic Funds Transfer (EMT) which provides direct deposit, please complete the PDF form below. Once the form is received a confirmation email will be sent and this service allows the vendor to receive their payments directly into their bank account. A confirmation email with the deposit and details on what invoices are paid will be sent with each EMT.

EFT Application

Thursday, Apr 26, 2018
City Hall
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